Worship and Music

Worship Sub-committee

Chairperson: Marlys Hogg

Committee Members

Pastor Jean Hay, Kay Hanson, Marlys Hogg,  Barry Gum, and Pat Gum

Established Meeting Time

Monthly meetings alternate between Wednesday mornings at 9:30 a.m. and afternoons at 4:30 p.m. so our musicians can attend every other month.

General Description

Plan, organize, and provide supportive and meaningful Church services to include determining service setting, music, altar guild, ushers/greeters and providing needed information for the bulletin development and preparation.

Altar Guild Sub-Committee

Contact Person: Marlys Hogg

Sub-Committee Members:

Altar Guild members are Marlys Hogg, Barb Bohle, Sharon King, Sharon Uecker, Kay Hanson 


Baptized church members serve in the Altar Guild to prepare the Lord’s Table for communion.

Policies/Procedures/Responsibilities Outlined:

Sacristan Duties

  1. Using a sign-up sheet,* the Alter Guild members select which months they will provide service.
  2. Consulting the Church Year Calendar poster on the side of the cabinet in the Sacristan, check Parament Colors and change if needed.
  3. Place covers on the alter, shorter one on the right and the longer one on left.
  4. Flowers:
    1. Flowers are purchased every other week for $20.00 per vase ($40.00 total)
    2. They are standard order thru Magic City floral and they are delivered to the church and placed in the refrigerator or on the table in the Narthex.  They have the code to the church.  
    3. Place them into the alter vases.
    4. Prepare Hymn Boards with Sunday designation (see poster chart on cabinet) and hymn numbers (see list inside the cabinet).  The placards are located behind the door.
  5. Check alter candles and see if they need to be refilled
    1. The Easter candle is refilled by oil located on the Sacristan cabinet
    2. The alter candles are changed by pulling the candle up and out. Extra candles are stored next to the Sacristan cabinet
  6. Check and refill, as needed, the hand sanitizer in the pews
  7. Before worship communion preparation:
    1. Wash hands
    2. Get 2 loaves of communion bread from freezer in the basement kitchen.  Barb B. bakes the bread following the recipe below.
    3. Unlock and open Sacristan Cabinet, leaving drawer open to rest the door on
    4. All necessary items are stored in this cabinet
    5. Place bread on paten, cover with paper napkin, and then the linen cover. If doing set up the day before, leave the bread in the plastic bag and place on the paten 
    6. Pour wine into chalice (about 1/3 full) and cover with white linen
      1. Place individual plastic cups into 2 communion trays. Using the dispenser, fill each cup 2/3 full, starting with the juice and then the wine, in the following pattern for both filled trays. 

                                             Empty Ring
                                       Center- 8 wine
                                            2nd-14 juice
                                           3rd- 22 wine
                          Cover with lid.

      1. Relock cabinet
    1. Place 2 empty trays under the alter for empties.  
    2. Set the Lord’s table as indicated in the pictures below

             If you are standing behind the alter the wine is on the 
             left and the bread and gluten-free wafers are on the right.

             Make sure the cross on the wine tray lid is center with the alter. Pastor Jean 
             Prefers the flowers set on the outside of the candles for better visibility from 
             the alter.

  1. After the last service
    1. Remove communion items, place flowers in the refrigerator, if it is their first Sunday or give them to the donating family if it is the 2nd week.
    2. Pour the wine from the chalice outside into the ground in the parking lot.
    3. Pour all unused wine and juice from the individual cups back into their containers.


Budget or Other Needs:

Funds are necessary to purchase:
1.    Wine (Mogan David Concord Kosher Wine).  Is currently purchased at liquor store.
2.    White grape juice purchased at Walmart.
3.    Plastic communion tray cups are purchased as the Bible and Book Store.
4.    The bread is baked for communion.
5.    Hand sanitizer to refill bottles in the pews.
6.    Flowers, as needed.


Altar Guild and Sacristy Handbook by S. Anita Stauffer,2000.

Recipe for communion bread:

Sift dry ingredients together three times:
2 c whole wheat flour
1 c white flour
1 ¼ tsp baking powder
1 ¼ tsp salt
Stir in 4 ½ tsp oil and set aside
Mix wet ingredients together until dissolved:
    ¾ c + 2 Tbsp very hot water
    3 ½  Tbsp honey
    3 ½ Tbsp molasses
Add wet ingredients to dry ingredients and mix well.  Dough should be slightly sticky. No not knead. Divide into four balls and flatten each into a ½ inch thick disk.  
 With a knife, score the top of each loaf into eight pie-shaped sections, so that the sections can be more easily broken off while serving.  Alternatively, you can score a cross onto the loaf.
Lay the loaves on a baking sheet that has been sprayed with olive oil.  Bake at 350 for 10 mins, remove and brush with olive oil and bake for 7 additional mins.  Let cool. 
Yield: four 8 oz loaves.  Each loaf serves 60-70 people, depending upon the size of the piece given.  The loaves freeze well.

Sub-committee: Ushers Greeters


Sub-committee: Bulletin

Contact Person: Pastor Jean

Sub-Committee Members:  Pastor Jean, Kay Hanson, Al Clark

Sub-Committee Description: To prepare and print the bulletin before each church service

Sub-committee Policies/Procedures/Responsibilities Outlined:

  1. Gather:
    1. Worship Settings & Hymns from the Worship and Music planning meetings
    2. Day texts from Sundays and Seasons
    3. Prayers (Bethlehem prayer concerns, prayers from the Montana Synod and from the World Council of Churches)
    4. Schedule of Worship Leaders
  2. Prepare a draft using the Publisher template for the particular worship setting
  3. Proofread
  4. Print
  5. Finishing Work

Budget or Other Needs:


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